Privacy Policy

Taxbos ("we," "our," or "us") is dedicated to safeguarding your privacy and ensuring the confidentiality of your personal, corporate, and financial information. This Privacy Policy outlines our practices regarding the collection, utilization, storage, and disclosure of information gathered through our website, web platform, client portal, and related business advisory services.

By accessing our website or utilizing Taxbos services (including company incorporation, GST registrations, trademark filing, annual compliance, income tax filings, and accounting), you consent to the terms described in this policy.

1. Information We Collect

To deliver accurate regulatory and professional compliance solutions, Taxbos collects several categories of information:

A. Personal and Identity Information

• Contact Details: Full name, business email address, phone number, and physical mailing address.
• Government Identifiers (KYC): Permanent Account Number (PAN), Aadhaar Card details, Passport, Voter ID, and Director Identification Number (DIN).
• Photographs & Signatures: Specimen signatures, passport photos for director/partner onboarding, and Digital Signature Certificate (DSC) authorization tokens.

B. Business and Corporate Data

• Entity Documents: Certificate of Incorporation (COI), Memorandum of Association (MOA), Articles of Association (AOA), Partnership Deeds, and LLP Agreements.
• Financial & Tax Records: Bank account details, bank statements, GST invoices, profit and loss statements, balance sheets, and existing tax filing history.
• Board Resolutions & Authorization: Authorizations appointing Taxbos or its designated professionals as authorized representatives before statutory portals.

C. Technical & Usage Information

• Device & Log Information: IP address, browser type, operating system version, page access timestamps, and referring URLs.
• Cookies & Analytics: Essential session identifiers and aggregated performance metrics to enhance platform responsiveness.

2. How We Use Your Information

We process and utilize your information strictly for legitimate commercial and regulatory objectives:

1. Filing Statutory Documents: Submitting incorporation forms, tax returns, GST returns, and annual filings to the Ministry of Corporate Affairs (MCA), Goods and Services Tax Network (GSTN), and Income Tax Department.
2. Client Advisory & Support: Responding to inquiries, preparing customized compliance calendars, and auditing tax health.
3. Identity Verification & Anti-Fraud: Complying with statutory Know Your Customer (KYC) directives and preventing financial fraud.
4. Platform Security & Enhancements: Monitoring server health, detecting malicious activities, and improving web tool usability.
5. Transactional Communication: Sending automated notifications concerning statutory filing deadlines, payment invoices, and regulatory rule amendments.

Important Note: Taxbos does not sell, rent, or lease your personal or corporate data to third-party advertisers or telemarketers under any circumstances.

3. Data Storage & Security Measures

We enforce rigorous physical, electronic, and administrative safeguards to protect your confidential data:

• 256-Bit SSL Encryption: All data transmitted between your browser and our servers is encrypted using industry-standard TLS/SSL encryption.
• Role-Based Access Control (RBAC): Your financial files and identity documents are accessible solely by assigned Chartered Accountants, Company Secretaries, or legal associates working directly on your mandate.
• Secure Cloud Infrastructure: Our databases reside in ISO 27001-certified data centres featuring multi-tier firewalls, DDoS protection, and continuous vulnerability scans.
• DSC Key Safety: Digital Signature Certificate passwords and tokens are processed securely and never retained unencrypted on public networks.

4. Disclosure to Third Parties & Regulatory Bodies

Taxbos shares data only when legally required or operationally essential to carry out your contracted services:

5. Data Retention & Your Rights

Data Retention Period

We retain your statutory filings and supporting documentation for a minimum duration of 8 years following the close of the relevant assessment year, in compliance with Section 128 of the Companies Act, 2013, and Indian Income Tax regulations.

Your Legal Rights

Subject to statutory record-keeping constraints, you maintain the following rights:

• Right to Access: Request a consolidated copy of all documents and personal records maintained on your account.
• Right to Rectification: Request immediate correction of outdated, partial, or inaccurate records.
• Right to Revocation: Revoke authorization for Taxbos to represent your business on government portals upon full settlement of dues.

6. Cookies and Tracking Technologies

Our website uses essential session cookies to authenticate logged-in users and secure form submissions. We do not employ intrusive tracking cookies or cross-site behavioral advertising pixels. You may disable cookies through your browser preferences, though certain platform features may experience degraded functionality.

7. Updates to This Policy

We may periodically revise this Privacy Policy to reflect modifications in Indian statutory regulations, technological updates, or operational practices. When significant updates occur, we will update the "Last Updated" timestamp at the top of this document and notify active account holders via email.

8. Grievance Officer & Contact Information

In accordance with the Information Technology Act, 2000, and the Digital Personal Data Protection (DPDP) framework, please direct any concerns or grievances to our designated Grievance Officer:

• Entity: Taxbos Advisory Services
• Designation: Grievance & Compliance Officer
• Office Address: B303, Som Dutt Chambers 1, Bhikaji Cama Place, South Delhi - 110066, India
• Phone: +91 98765 43210
• Email: taxbosadvisory@gmail.com